Name

Jagrata Juba Shangha (JJS)

Address

35/8 TB Cross Road, Khulna-9100, Bangladesh

email: jjs@khulna.bangla.net

Contact Person

ATM Zakir Hossain, Executive Director

Registration

Department of Social Welfare- 418 (1988); NGO Affairs Bureau- 428 (1991)

Governance Structure
General Board of 31 members is the supreme body of the organisation that elects members for the Executive Committee. JJS is executed by an Executive Committee (EC) consists of 7 members, which is elected in every two years interval. The EC approves annual plans and budget and monitor the activity progress and financial updates according to the financial manual of JJS. The However the development programmes of the organisation are supervised by a Core Management team which is chaired by the Executive Director as the chief executive of the organisation.

Download JJS Organogram
 

Program Management
JJS has a Core Management Team comprising the three senior coordinators headed by the Executive Director, which is authorized by the EC to manage the whole organization. Besides that a Management Team comprising all the program heads generally supervise the regular activities. JJS manage all its activities according to the constitution, Human Resource Policy, Financial Manual, Operational Policy, Gender Policy and other ad hoc policies/ rules and regulations.
 

Monitoring System
JJS has an efficient Planning and Monitoring system and its programs are monitored by the Monitoring Cell under the direct supervision of the Technical Coordinator, Planning and Development. JJS Monitoring Cell produces Monitoring Report at each quarter plus an annual one upon which the qualitative and quantitative progress of the programs are assessed. The monitoring process follows the indicators set in the Log-Frame of its Annual Operation Plan (LTDP). Besides it has monitoring templates and guideline for doing the same. These reports are send to the respective program heads, Management Team, Core Management Team, Executive Committee, respective Donors, GOB and others. Direction and suggestions are issued to the respective programs, units for further improvement of activities from the Planning and Development Unit along with the Core Management Team.
 

Financial Management System
JJS maintains its accounts, bill, voucher, cash book, ledger according to the guideline of its Financial Manual. Accounts of the organization are maintained manually with computer (Excel) generated report. The finance unit of JJS produces monthly financial report of each project and the quarterly report is submitted before the Executive Council and Management Team of JJS and also to the respective donor of the projects. Coordinator, Finance and Administration, who is an Chartered Accountant basically scrutinize these financial reports and take necessary actions in case of any irregularity (if happens). Its accounts are audited by external reputed Audit Firm. JJS also submit its annual program, financial and audit reports to the NGO Bureau, respective donors and government offices in due time.